Accessibility Checker for Word Tutorial

The Accessibility Checker feature has been part of Microsoft Office for the last few iterations of the software package. It provides a fast and easy way to check whether the content you are producing is accessible to users of assistive technology. By making accessibility accessible Microsoft have left no room for excuses like “I didn’t know how…” or “I didn’t have time..”. You wouldn’t send a document to all your colleagues full of misspellings because you were in a hurry would you? The one criticism that could have been leveled at Microsoft was perhaps they didn’t provide enough support to new users of the tool. As I said above it’s easy to use but sometimes users need a little extra support, especially when you are introducing them to something that may be perceived as additional work. Thankfully Microsoft have filled that gap with a 6 part tutorial video which clearly explains why and how to get started using Accessibility Checker. Part 1 is a short introduction (embedded below) followed by a video on each important accessibility practice; Alternative Text, Heading Styles, Hyperlinks, File naming and Tables. Each video is accompanied by a short exercise to allow you put your new skill into practice immediately. The whole tutorial can be completed in under 20 minutes. This tutorial should be a requirement for anybody producing documents for circulation to the public. Have a look at the introduction video below.

The Big Life Fix

Just when we thought 2016 couldn’t get any better (in an AT sense) BBC make a prime time TV show with a huge focus on the design and construction of bespoke AT solutions. Although aired in December on BBC due to regional restrictions it’s not available to many on this side of the Irish Sea on iPlayer so you may not have had the chance to see full episodes yet. The good news is full episodes are beginning to make their way onto YouTube and are well worth a look. The general theme of the Big Life Fix would be how technology has the power to improve lives. Although not just about what we call assistive technology, it is more broad in scope covering many different types of technology challenge with the goal of democratising and demystifying solutions. AT does play a big part in many of the challenges however.

The first episode (a clip of which I’ve embedded below) introduces us to James, a young photographer who is having difficulty operating his SLR camera. The solution created for James features all the exciting technology and techniques being utilised every day by Makers around the world: Arduino microprocessor, 3D printing, AppInventor as well as some good old fashioned hardware hacking. The iterative nature of the design process is well illustrated with James critically evaluating the initial prototype and providing insights which significantly change the direction of the design.The other AT related challenge in this first episode features a graphic designer called Emma who due to tremors which are a symptom of her Parkinson’s, is unable to draw or sign her name. After a number of prototypes and lots of research a very clever solution is arrived at which seems to be extremely effective, leading to a rather emotional scene (have the hankies ready).

The Big Life Fix beautifully portrays both the potential of AT to improve the quality of life as well as the personal satisfaction a maker might get from participating in a successful solution. I can see this show sowing the seeds for a strong and equitable future for assistive technology.

Finally, the icing on the cake is that all the solutions featured on the show are Open Source with all the source code, design files and build notes that were used to print, shape and operate the solutions publicly available on GitHub. Nice work BBC. Take a look at the clip below (UPDATE: Full Episodes now on YouTube. Not sure how long they will stay there though).

New Learning Tools from Microsoft

Microsoft announced earlier this week that they are building on the success of their much acclaimed literacy support suite for OneNote “Learning Tools” by making some of the features available within other products. First though, if you haven’t come across Learning Tools for OneNote take a look at the video below for an outline of what it offers. Take it away Jeff..

As you can see from the video, offering Text To Speech (TTS) with highlighting, easy to read fonts on distraction free, high visibility backgrounds as well as the comprehension supports, Learning Tools could be very useful to those who need a little assistance with text based content. Learning Tools was originally only available for the version of OneNote which comes bundled with Office 2013 and 2016. However earlier this week Microsoft announced that they are bringing some features to other apps, the most interesting and potentially useful of these would be Office Lens and Word. Office Lens is already a very useful multi-platform app with powerful optical character recognition (OCR) capabilities which allow you photograph a document and have it converted to editable text. Now with the addition of the Immersive Reader functionality of Learning Tools you can photograph a document, export it to immersive reader and immediately use the tools mentioned above to support your understanding of the text. For the moment this feature is only available on Office Lens for iOS but my understanding is it’s their intention to gradually roll it out to other platforms.

Within Word even more functionality is offered through the new editor feature. These include dictionary supports such as synonyms of suggested corrections for misspelled words that can be read aloud with TTS and additional support for commonly confused words. I’ll leave it to Jeff again for a full review of the new features (video below).

Upcoming Conferences

Here are two conferences coming up that look exciting and may be of interest

Create a more inclusive world RI Conference

RI World Congress

25–27 October 2O16, Edinburgh International Conference Centre, Scotland.

Speeches, seminars, workshops and other opportunities to tackle specific issues.

  • World of Work
  • Care and Independent Living
  • Education and Training
  • Ageing and Rehabilitation
  • Culture, Leisure & Sport
  • Accessibility and Inclusion
  • Disaster Management

For further information on the conference agenda, click here

Also

ATEC conference logo

ATEC2016

17th May, Oxford, UK.

ATEC showcases excellence in assistive technology that removes barriers to learning and work

Aimed at disability professionals involved in post 16 education and the work place, ATEC is a one-day event that allows you to listen to and meet with experts, solution providers and other likeminded people.

As well as the main conference seminars, there are 20 workshops to choose from.

For further information on the conference agenda, click here.

 

Text production – Keeping focused and removing distractions

These days when it comes to writing a document most of us go straight to our computer. In the area of literacy support there are many advantages to using a computer for text production: spelling and grammar support, word prediction, speech recognition etc. However in this post I want to look at the disadvantage. Thanks to the web, the computer gives us access to limitless information resources while at the same time it is also the source of limitless distractions. Although this is a problem faced by everybody (or at least the weak willed among us) reducing the availability of distractions can be beneficial to some people with literacy difficulties who find text production more arduous. Below are a couple of products that attempt to offer the advantages of physical keyboard input, word processing and web connectivity without the potential for distraction that usually accompanies the latter. Both could be loosely called Smart Typewriters and also offer advantages over modern laptops or tablets in areas like battery life and durability. If buying an new device is not practical or perhaps a bit over the top, at the end of the post I’ll look at some browser plugins and apps that aim to achieve the same result without the need of abandoning you primary computing device.

alphasmart neo2 word processor. looks like a black keyboard with a small grey screen

The AlphaSmart Neo 2 (pictured above) is the most recent in a line of smart typewriters that were favoured both in classrooms and by professional writers and journalists for many years. It offers accessibility features like Sticky Keys and Slow Keys, Spellchecker, Typing Tutor and they claim it can sync with Google Docs (I wasn’t aware of this until now and can’t confirm it). This device was last updated in 2010 and discontinued by the manufacturer in 2013 yet I suggest it is far from obsolete. They are available on Ebay for about €25, even less if bought in bulk. It will last up to a year on 3 AA batteries and is tough enough to take quite a bit of punishment.

FreeWrite smart typewriter. White keyboard and e-ink screen at the top displaying some text

It was coming across this new product, the FreeWrite that actually got me thinking about the AlphaSmart Neo above. FreeWrite (pictured above) is a similar product except offering a (much) better keyboard, better screen and more current online syncing capabilities (Google Drive, Evernote, Dropbox currently). Details are a little sketchy on whether the FreeWrite offers keyboard accessibility features like Sticky Keys or Slow Keys or even word processing capabilities like a Spellchecker or thesaurus. However one advantage concerning accessibility it has over the AlphaSmart is that it does offer the ability to adjust the font size and a larger screen to accommodate this. The FreeWrite isn’t cheap (available for pre-order at over €550) but it looks like a quality product (the Cherry mechanical keyboard would be a joy to use and the e-ink screen will offer your eyes a much needed break from the glaring display as well as being usable in direct sunlight). I’ll update this when (or if) they come back to me about the accessibility features, without which I fear this product will remain an object of desire for hipsters and professional writers and of no practical use to many of us.

Update: FreeWrite got back to me with the following reply.

“there are no plans for a spellchecker or other accessibility features but that doesn’t mean they won’t be added by us or someone else in the future. The Freewrite is a platform that we are opening up to developers so we expect that it will be extended and modified. We’d love to support you and the needs of a lot more people!”.

I find this both disappointing and exciting at the same time. It’s a completely understandable approach for a new company launching a niche product. Do you put  resources into implementing accessibility features? or do you put them into creating the best platform possible and leave it open for other developers to adapt and build functionality. It’s like iOS v Android. Keep an eye on FreeWrite.

If leaving the computer isn’t an option or your preference, techniques like time-boxing (Pomodoro) can help you to keep focused. As can removing visual distractions, creating consistent background noise or if all else fails removing temptation by actually blocking sites. Below are some apps and plugins that might be useful in this area.

  • FocusWriter – simple, distraction-free writing environment with additional tools like timers, daily goals and sound effects
  • StayFocused – increases productivity by limiting time that spent on time-wasting websites
  • Strict Workflow – 25min/5min workflow (Pomodoro): 25 minutes of distraction-free work, 5 minutes of break.
  • Background sounds and white noise – does what it says..

DigiPlace4all

Event on the 28th May 2015This support group could be very valuable for anyone who has difficulties accessing technologies and is about to start a new course or job.  DigiPlace4all is a peer support network for digital skills & inclusion in Education and Employment.  The support network available at https://digiplace4all.eu provides a way to connect to others who will support you in learning particular digital skills or achieving a task with technology.  Or you can offer to use your knowledge and skills to support others.

To find out more, why not go to the DigiPlace4all Community event which will demonstrate the peer support and sharing facilities on the DigiPlace4all community website.

When
May 28th , 10.30am to 1pm

Where
Radisson Blu Hotel,
Golden Lane,
Dublin 8.

To secure your place, email: Esther.Murphy@ncbi.ie

DigiPlace4All is an outcome of the DICE (Digital Inclusion Champions in Europe – 2013-1-IE1-LEO05-06094) project.